PTO Program/Chairperson Descriptions

Staff & Student Services Family Fun Ways & Means Student Enrichment

PTO has worked very hard this year to adapt many of our beloved events and programs to comply with current COVID restrictions. We hope to get back to closer to "normal" next year, but please be aware that some programs may be run differently from past years. We appreciate everyone's understanding and patience!


The Auction Chair is responsible for planning and managing this biennial event. This popular, kid-free, event occurs every other spring (even years) and is one PTO's top fundraisers. Duties include soliciting donations of auction items, reserving the venue, ordering catering, promote attendance, selling tickets, etc.


The BTFE Coordinator is responsible for promoting, collecting, and submitting Box Tops for the purposes of raising funds for PTO. Clipped Box Tops must be mailed in twice per year (November & March).

Book Fair

The Book Fair Coordinator is responsible for working with Scholastic to bring the always popular Book Fair to VPE.  The Coordinator will be responsible for all aspects of organizing the Book Fair - from setting the dates, promoting the events, coordinating volunteers, and operating the event.


The Carnival Coordinator is responsible for planning and operating our annual all school carnival. This event is usually held in the fall and sets the tone for all our amazing & fun PTO activities throughout the year. This popular event is always well-attended and well-staffed by our awesome family volunteers. 


The Chat-n-Chew Coordinator is responsible for organizing and running our student book club for students in grades 3-5. Duties include ordering books, setting dates, coordinating parent volunteers, and facilitating the Chat-n-Chew meetings as needed. Parent volunteers will host & moderate the student discussion groups. 


The Chess Club Coordinator is responsible for running after-school lessons for students in grades 3-5. 

Chinese Immersion Liaison

The Chinese Immersion Liaison is responsible for bringing awareness to the Chinese Immersion Program and maintaining communication between families, schools, and the District in all related matters. The Liaison also coordinates the annual school-wide Lunar New Year Celebration, in additional to other culturally significant events. 


The Community Service Coordinator works to implement various community service opportunities for VPE students, parents, and staff throughout the school year. The Coordinator will also maintain tracking for the Presidential Service Award for the school.


The Dance-a-Thon Coordinator gets students to shake it up for our school!  One of our most successful annual fundraisers, the Dance-a-thon promotes healthy exercise in a fun environment during the school day. The money raised funds so many important PTO programs, from classroom resources, teacher grants, field trips, staff appreciation events, and so much more! Coordinator responsibilities include planning, promotion, tracking and collecting donations, and running the party on the day of the event.

Family Fun Events

Family Fun events provide an inexpensive, and often FREE, opportunity for family members in our community to interact through various activities. The Coordinator is responsible for planning and implementing these events. Past events have included movie nights, skate parties, art at home kits, and more! 

Field Day

The Field Day Coordinator works with the PE Teacher to plan and manage Field Day activities in May for all students.

Fifth Grade Celebration

The 5th Grade Celebration Coordinator works with a team of 5th grade parent volunteers to plan a memorable send-off for our graduating 5th graders! 

Fun Run

The Fun Run Coordinator is responsible for organizing a 1-mile walk/run event for the VPE Community. The Coordinator will work with local authorities to ensure the safety and security of the course.


The Restaurant Nights Coordinator is responsible for scheduling and promoting our restaurant fundraising events throughout the school year.

Room Parents

The Room Parent Coordinator will work closely with other PTO Board members and VPE faculty to identify how parents can get more involved at school. The Coordinator is responsible for recruiting, training, and advising the parent volunteers who serve as Classroom Room Parents. The Coordinator shall act as a liaison between Room Parents, PTO, and VPE Faculty. 

School Pictures

The School Picture Coordinator assists at school on picture days with volunteer recruitment and manages student transitions throughout the period.

School Supplies

The School Supplies Coordinator works with an outside vendor to organize school supply pre-sales starting at the end of the school year for the following school year. The Coordinator also manages the distribution of the supply kits at the beginning of the school year.


The Spirit Wear Coordinator is responsible for working with vendors to provide quality spirit wear items to the VPE community. The Coordinates will also promote and manage the sale and distribution of spirit wear throughout the year.

Square One Art

The Square One Art Coordinator will work with the Art Teacher on managing this fundraiser which provides parents with the opportunity to purchase various items featuring their child's artwork.

Staff Appreciation

The Staff Appreciation Coordinator is responsible for the very important job of making sure we show our VPE staff and teachers how much we love, value, and appreciate the work they do for our children day-in and day-out. The Coordinator will shower our faculty with catered lunches, welcome back events, thank you notes, and the ever important stocked staff restroom! 


The STEAM Night Coordinator is responsible for planning and running the annual STEAM Night event for the VPE Community. The Coordinator will work with BV North high school students, and other community organizations, to bring a variety of STEAM activities to school.

Summer Reading Program

Keep students engaged in reading over the summer! The Summer Reading Coordinator is responsible for promoting the Summer Reading Program which encourages students to keep track the minutes they spend reading over summer break. The Coordinator is also responsible for collecting reading logs, printing certificates, and distributing prizes in the fall.


The Sunshine Coordinator is responsible for welcoming new families who join VPE throughout the year.

Website & Communications

The Website & Communications Coordinator is responsible for maintaining the PTO website and CMS. The Coordinator will work closely with all PTO Board members to gather and disseminate PTO news and information to all members of the VPE Community. 


The Yearbook Coordinator is responsible for collecting pictures taken by teachers and parents throughout the year, designing the school yearbook, and sending it to the printers. The Coordinator is also responsible for promoting sales and the distribution of the final product at the end of the year.


Please contact us if you are interested in serving on any of these committees or volunteering at these events!